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What’s the Best Way to Prepare for Employee Leave During Holidays?

What's the Best Way to Prepare for Employee Leave During Holidays?

You don’t have to dread the holiday season when your employees go on leave.

It may seem too early to even think about holidays like Thanksgiving, Christmas, and New Year’s Day. However, this is the time to plan out a company strategy. When employees go on vacation, then a company’s manpower can be dramatically affected. Do you want to prevent a decrease in productivity and a potential workplace catastrophe? If so, here are our tips for preparing for employee leave during holidays.

Set a Deadline

First, set a deadline for when employees can request vacation. Depending on your needs, this can be anywhere from a few days to several weeks before the staff wants to use leave time. TrackSmart advises that this practice “gives you enough time to project how employee absences might affect production schedules and delivery dates to resolve any conflicts.”

Plan with Your Employees

Second, when an employee puts in a leave request, request a report on current projects. Ask them how they plan to meet deadlines before they head out the door. Nicolas Gremion told SmallBizTrends that this process “gives me piece of mind that their absence won’t be problematic and they can leave knowing that they’ve tied up any loose ends.”

Delegate Tasks

Third, make sure that someone is covering for the missing employee. Sometimes, that requires handing off tasks and projects to a few different people in the office. In some cases, you can even hire a virtual assistant for a limited time to pick up the slack in an employee’s absence.

Prep for Your Own Leave

What if you, the business owner or manager, are the one going on employee leave? We suggest that you let your employees know far enough in advance so they can prepare. Make your calendar public so that the staff will know when you’ll be back. Next, familiarize your administrative staff on how to handle certain tasks while you’re out of the office, such as where to direct calls and how to respond to requests. Then, consider having a protocol for an emergency, so employees can determine when to call you while you’re on vacation.

With these tactics, you can ensure that employee leave won’t be such a hassle. What are some best practices you have seen or used for handling this?